The above will no doubt be a familiar scenario for many who have commented on an acquaintances status or someone you know, without knowing most of their friends. The mass of irrelevant ‘comment’ emails that follow are pretty frustrating, causing many users to turn notifications off. Although turning off notifications would stop the flood of unwanted emails, it would also stop you being notified of comments you would be interested in.

Facebook have attempted to address this frequency and relevance issue and have announced the following:

Whilst the debate into the optimum frequency of send is normally applied to marketing emails, brands need to consider this issue even if they are ‘just sending notifications’ and ‘not trying to sell anything’.

Facebook is trying to sell its users something – a place to spend time whilst online. As such Facebook need to treat all emails as marketing emails and ensure they contain more relevant notifications at an appropriate frequency.

All users are different however and wish to be notified of activity to varying degrees.  It is good to see that Facebook is directing users to their preference centre, where users can decide the exact type and frequency of emails they receive – something all senders can learn from.

Facebook’s new found respect for its users is likely down to the emergence of its first main competitor in recent years: Google+.

For more information on the optimum frequency of sending emails, read Choosing the right email frequency by Sean Duffy.

To celebrate the start of the new football season, we have created a league of the marketing emails sent by football clubs from the Barclays Premier League.

Read on to see if your team are going to make it into Europe, settle for mid table mediocrity or get relegated.

Click on the thumbnail images to view the emails in full.

1) Everton

Everton find themselves on top of the league with their well designed, content rich newsletter. The striking hero shot and lead story will keep fans coming back for more. Calls-to-action are impactful without being too crass and content blocks are well organised, making it easy for readers to consume the various different messages.

2) Sunderland

Close runners up – Sunderland, produce a tidy newsletter with many of the plus points of the Everton email and a few more besides. Text to image ratio is good, including free text article headers, meaning that fans will be able to read email content before downloading images (always nice to see that). It also contains a “match pack” providing fans with useful information on the upcoming fixtures, including a travel guide and how the “Black Cats” faired on previous meetings between the two teams.

3) Arsenal

The Arsenal newsletter is very simple and uncluttered. The one column structure makes for easy reading and the absence of any garish adverts makes you feel the Arsenal marketing team care more about building good relationships with it’s fans as opposed to simply monetising the email. There is however a well placed call-to-action for the clubs online video player.

4) Tottenham

The Tottenham newsletters are very long, but contains a good mix of news, game highlights, products from the club shop and eye-catching social links. Although there is a lot of information contained in this email, it is still quite easy to read through, using a simple grid layout to good effect.

5) Chelsea

Although I am not a huge fan of the Chelsea emails, there are a lot worse examples in the league, so they make 5th spot by default. Their placement of imagery makes it difficult to know where to start reading first. Their content is too reliant on “match reports” and lacks any articles fans would actually be interested in reading.

6) Fulham

The Fulham newsletter looks like a badly formatted Word document, more than a promotional email from a club playing in the richest football league in the World. With a bit more attention to detail it has the makings of an email the Fulham fans would really enjoy receiving. Their hero shots on the other hand are of a good standard.

7) Aston Villa

Aston Villa send shorter emails than any other team in the league. These emails should prove successful in achieving click-thrus on desired links, as they often only contain two calls-to-action and not much else. These emails are 100% image, but if fans download the images they are presented with a pleasant looking email.

8) Man Utd

The Man Utd emails contain too much information and I doubt fans would read even half of it. It does contain some nice features however, such as a Q&A session with a different Man Utd player each issue. The Man Utd marketing team should do a bit more testing, as half the images fail to show in Gmail and this has been the case for a number of months now.

9) Liverpool

Liverpool used to send out a newsletter with the standard links to highlights, match reports and so on, but the only time fans seem to receive emails now, is when the club want to get some money out of them. This is short sighted, more needs to be done to nurture relationships with subscribers.

10-18) Stoke et al…

Nine of the twenty teams in the league (Stoke, Blackburn, Bolton, West Brom, Wigan, Wolves, Swansea, QPR and Norwich) send out the same generic emails, generated from the back end of their almost identical websites. It obviously does not matter if Stoke’s emails are almost identical to Swansea’s, but the lack of effort is evident and this will likely be reflected in the responsiveness of their respective subscriber databases.

19) Man City

No email sign up form can be found (by me anyway) on the Man City website, so it does not look like they are utilising email any more. This is a real shame because if their emails were anything like their website, they would be great.

20) Newcastle

Although Man City do not send emails, they are saved from bottom spot because sending no emails is better than sending the sort of emails that Newcastle send. Newcastle fans must feel rather used and unvalued, when they receive emails from their club, only to find it contains no information at all about Newcastle United, but is simply trying to sell them cheap electricity. Shocking!

The season has only just started, so there is plenty of time for teams at the foot of the table to turn things around.

One of the basic rules of data protection is, only give access to those that need it. Reducing the amount of people that can access the data reduces the amount of people who can lose their logins to hackers.

This is one of the benefits of the ‘Enhanced User Permissions’ available in Maxemail V6. Users have always been able to specify what areas of Maxemail are available as per the screen below, but if someone needed access to a single list, they would need access to all lists.

Now for each user, you can assign them to a group. Then against each folder in Maxemail, you can define which groups can read or write in that folder. So you could set a group of users to be able to view all of your newsletters but not actually create any.

This applies to everything you store in Maxemail – lists, emails, reports, segments, templates, forms or dynamic content – choose which users have access to which folders in each of these areas.

Another enhancement is aimed at our customers who have multiple customer spaces. Previously users could either see just one or all customer spaces, but now it is possible to choose which ones they have access to:

For more information on configuring user access rights and folder permissions call our support team on 01327 355871.

Today it is no longer the case that the content of an email determines whether it is junked or not. It is now the reputation you have as a sender with the receiving ISP or filter that is important.

Why is reputation important? Well it’s because you can change content to bypass content filters (think of the shift in spammers technique from Viagra to V1agra) but you cannot fake your reputation.

In a nutshell reputation is made up of the following factors:

How clean your list is:

If you have a lot of unused email addresses because employees no longer work at a company or a person has closed down their email account this will count against you

The number of complaints you get about your email:

Often recipients will prefer to use the spam button rather than the unsubscribe link. In this case these will still normally be unsubscribed by Maxemail as ISP’s send them to us via what is termed a ‘feedback loop’

How often you send your emails:

The longer the history of good email coming from your IP’s the more confidence an ISP will have in you. However if you only say send one email a week rather than a fairly consistent load over the week then this can count against you too, because you will look like a spammer in the eyes of the ISP. A spammer will send lots of email out in one hit, the IP will get blocked and then they will do the same again once the block is removed. Now you can see why it is difficult for an ISP to tell the difference between a spam attack and your weekly newsletter!

Content is still a factor although just not as crucial as it used to be. If you have a good sending reputation then using ‘free’ in the subject line should be fine. However, you should still use a tool like our ‘Inbox Seeding’ to check that you won’t be tripping any filters before you deliver the email to your list.
To help with your sending reputation there are a number of tactics. Firstly you must send good, permission based email. If your list has been collected in a suspect way, has been purchased or rented you will definitely have deliverability issues.

Even if you have followed the height of best practice in data collection you still need to remember that it is not the law you need to be perceived in a good light by, but the consumer. Consumers consider spam to be commercial email they don’t want so make sure they will want your emails by making the content valuable, relevant and don’t over email your lists.

Non-active subscribers could be segmented out of your list as they are the most likely to bounce or report your emails as spam.

Not only is everything above important to aid your reputation there is another more important reason – these steps are what makes a successful email programme!